Inconceivable Committee Meeting 22/05/2005

Present: April, Thatcher, Tommo, Tina, Erica, Coman, Stephanie, Froggy,
Absent: Paul
Agenda:
Thylacon + Pamphlet
Treasurer Stuff
General Business
Sekrit:
Guests
Venue
Meeting Opened 17:07
Thylacon:
Budget of $270 has been approved.
Give stuff to Dave Cake to take - find out when he is going.
2006 wants us to sell their memberships on their behalf - have been given specific receipt book.
Must decide on price for associate memberships - as a donation?
In previous years supporting memberships could be converted to full membership at cheapest price, whatever that ends up being, but 2006 have different stuff going on.
Associate Membership with be $25, with ability to upgrade to earlybird price <-- April must email WASFF to inform them of this decision.
Pamphlet is looking pretty. Froggy will print and arrange to give to Dave Cake. Will produce 100 pamphlets.
Still need to work up a spiel - Thatcher will write and then bounce it through to the committee list. Want it finished by the end of the month.
Discussion re: t-shirts (colour, design etc) ensues. Will give them to Dave Cake, and he can give them out as he sees fit (and one to Candice).
Treasurer Stuff:
April and Froggy are now signatories for some WASFF stuff.
Including miscellaneous things need permission from WASFF for more than $100.
Emergency funds can contact chair and treasurer of WASFF board for permission to spend emergency in 48 hours.
Everything must have receipts and be paid by cheque.
April has a draft budget that she is working through - don't need to submit it for a few months (novemberish), but once it's submitted we can't easily change it.

Sekrit:
Thylacon:
Contact opposing bid to see if they actually want to run it over Easter. Froggy will email Dave Cake.

Guests:
Cannot get any guests until we have a date. So we are at a standstill re: guests until after the natcon bid. But Warren Ellis is desperate to attend a con, which has potential.
Venue:
Coman has emailed the Hilton and Acacia. Coman will call around and get comparisons and stuff by next meeting. Swancon 31 has paid all venue fees up front at the Acacia. Target membership at a guess is 300 people with an aim for 350 and a margin for higher.
Short Film:
We are interested in making a movie. This is separate from the launch video.
Two ideas here. One is the launch of a film, and the other is the creation of a film.

Fanvid competition? Short film competition? 

Coman and Erica will have some form of script for launch video by next meeting.

Next meeting will be 19th June 2005.

Meeting closed 17:53